How to Optimize Your Virtual Office Setup for Collaborative Work Teams

How to Optimize Your Virtual Office Setup for Collaborative Work Teams

They are a quick and easy way to add professionalism to a bare bones, home operation.

The popularity of flexible work routines continues to rise, particularly across Europe and Asia. There are some major benefits to letting go of traditional ideas and forging your own concept of the ‘office.’ However, it’s important to understand that there are challenges too. In order to be successful, remote routines require a complete change of perspective.

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This is not an easy thing to achieve, particularly when you’re just starting out and experimenting with off-site workers. However, the rewards can be huge, so it’s worth being bold. The good news is that Manila happens to be home to several virtual offices. These world-class facilities are the perfect support system for remote teams.

Keep reading to find out why Servcorp virtual offices are the best way to launch your first remote operation.

Know What You Need

The mistake that many entrepreneurs make is to sign up with a virtual provider and expect everything to just fall into place. These workspaces are a fantastic resource. They provide plenty of support, but you’re still responsible for deciding what role they play in your business.

When it comes to communications software, mailboxes, telephone answering services, and more, you’ve got to be clear about how and when you need them. Be specific, so that employees aren’t wasting time using resources that you don’t feel are necessary right now.

Start with Convention

If this is your first remote team, it’s advisable to start out in quite a conventional manner. Where possible, bring your distance employees together for a face to face meeting. If some individuals are too geographically distant for this, set them up with a video link.

The goal should be to have the entire team in one room, even if you have to use video conferencing software to make it work. Once assembled, spend time setting out rules and objectives for the months or year ahead. Introduce every member as a key part of the group.

Enforce the Rules

If you want your remote team to be productive and successful, make sure your employees understand the rules. Crucially, they must know that your instructions hold no less weight before they’re not being given in a formal setting. The key to success is discipline.

You cannot supervise remote workers, so it’s necessary to swap control for evaluation. Keep a close eye on performance and, specifically, tangible output. Focus on quality, and you’ll know how hard they are working. Try not to micromanage, because results are what count.

Keep Up with Training

One of the biggest challenges for remote leaders is finding ways to maintain that sense of momentum and upward direction. Employees can start to feel apathetic about their work if there’s no sense of opportunity or any chances for development.

So, you’ve got to take the time to invest in every member of the team. Find out what they’re interested in and whether there are any skills they’d love to learn. Create an appealing reward system for those who excel. Offsite workers deserve just as much effort as traditional employees.

Why Virtual Workspaces Are So Valuable

There are no rules about who can use virtual workspaces, but they tend to suit solo entrepreneurs and small businesses. They are a quick and easy way to add professionalism to a bare bones, home operation. For this reason, they provide a very valuable boost to your brand.  

It’s common for young companies to struggle to afford a full-time, private office, particularly in the first year.

However, it’s still important to sustain a strong brand, and virtual offices can help with this. Wherever you are based in Manila, you can claim the address of a prestigious, high-end workspace.

Identity Magazine is all about guiding women to discover their powers  of Self-Acceptance,  Appreciation, and Personal  Achievement.  We ask that every contributor and expert answer    the Identity 5 questions in keeping with our theme. Their answers can be random and in the moment or they can be aligned with the  current article they have written.  In that way, and as a team, we hope to  encourage  and motivate  each other, thus inspiring  you to Get All A’s.

1. What have you accepted within your life, physically and/or mentally?  Additionally, what are you  still working on accepting? Now, we’re talking about resignation, rather stepping into, embraced, and owned.

That not all will enjoy my writing.

2. What have you learned to appreciate about yourself and/or within your life, physically and mentally?  On the other hand  OR in contrast,  are there elements of who you are that you’re still working on  appreciating?

I appreciate my ability to be creative.

3. What is one of your most rewarding achievements in life? Tell us  not only  what makes YOU most proud  but also  share the  goals and dreams that you still have.

Proud to have the writing skill.

4.  Of course, we  all have imperfections,  or  so we think.  In truth,  we are all perfectly imperfect. What are your not-so-perfect ways?  Likewise,  what imperfections and quirks create who you are–your Identity?

Ha, Many! I embrace them all.

5. “I Love My…” is an outlet for you to  appreciate and express  all the positive traits that make you…well…YOU!  In fact, sharing  what you love about yourself will make you smile, feel empowered, and uplift your spirit and soul. (We assure you!)  Therefore,  Identity challenges you to complete the phrase “I Love My…?”

I love my family.

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This article was written for Identity Magazine, but the contributor would like to remain anonymous. If you have a story/experience that you would like to share anonymously, please feel free to let us know by emailing

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